Event and Room Booking

Function Spaces at the Bow Valley Club

Members and non-members are both welcome to book function space at the Bow Valley Club. For all booking inquiries contact Liz Poole.

Room Rental

Room Breakfast
6am-11am
Lunch
 11am-2pm
Cocktail/Dinner
2pm-close
Dining Room $200 $300* $300
John Lecky Room $150 $250 $250
Wine Room* $100 $150 $150
Chefs Table $50 $50 $50
Summer Patio Rental*  (access through the +30)
West Patio* $250 $350 $350
East Patio* $550 $750 $750

*Subject to availability

Tentative reservations will be held for up to 5 business days.

Credit card information or membership number is required upon room reservation.

Cancellation Policy:  Any cancellations require 14 days written notice direct to the Bow Valley Club Event Department.  Cancellations with fourteen (14) days or less from event date will be subject to 50% of the room rental fee;
cancellations seven (7) or less days away from the event date will be subject to 100% of the room rental fee.

Holiday, court side & full club rental options are available and require a minimum 60 day reservation notice.

Please direct all room and event booking inquires to Liz Poole.

Presentation/AV Equipment Rentals

Screen ($25)
Projector ($75)
Conference phone ($45)
(Long distance included)
Whiteboard and markers ($25)
Microphone and speakers ($75)
Flip chart and markers ($25)

Any equipment rentals or requirements are to be discussed with event coordinator at time of booking, as well as additional arrangements (such as room setup, decorations, etc. please note: additional fees may apply).

Mobile bar, podium and extension cords are included with your room fee.

Food and Beverage Options

Our current menus can be found here.
Final food orders are to be placed with a minimum of seven (7) business days prior to event date. Please advise of any food allergies or dietary restrictions at this time.
Custom Menu options are also available upon request with our Executive Chef.
Outside food and beverage is not permitted unless discussed with event coordinator prior to event.

Capacities & Room Layouts

Room setup and additional accommodations are to be discussed with event coordinator prior to event. Please note that these capacities are approximate numbers with flexibility depending on the specific function.
Custom room layouts are always available.

Dining Room
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Our formal dining room is a great space for your company’s AGM meeting, a formal luncheon, or cocktail reception. This great space comes with dozens of options for utility. This room is an excellent host for buffets, presentations/AV equipment, as well as DJ equipment, dance floors and staging.

General availability includes Weekdays 7:00 am – 10:00 am & 2:30 pm – close.

Room Setup Capacity (approx.)
Breakfast Buffet 65 – 70
Cocktail Reception (self-serve buffet or butler service) 100 – 110
U-Shape 30
Sit Down Dinner (rectangle tables) 80
Sit Down Dinner (buffet in the room) 65 – 70
Classroom with Buffet 40
Rounds of 6-8 (buffet in room) 48
Rounds (no buffet) 72 – 80
Theater (no buffet) 85
Theater (with buffet) 70

John Lecky Room

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The Lecky room is one of our most popular event rooms, named after Mr. John Lecky himself, who purchased and incorporated the Club in 1996. This space is perfect for everything; from seminars, to workshops, to private dinners, and even gallery events have been hosted within its doors. This room is equipped with a pull down projector screen to make your AV needs easy.

General availability includes weekdays 7:00 am – close.

Room Setup Capacity (approx.)
Boardroom 25 – 30
U-Shape 24
Theater 30 – 40
Cocktail Reception 50
Rounds 32
Wine Room

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The Bow Valley Club’s Wine Room located off of Court side Grill is an elegant private space perfect for intimate breakfasts, meetings,
or a couple drinks after work. In this room you will receive
view of our Wine Club wine lockers, doubles court (reserved for your event), and are able to view some of the Clubs trophies and past accomplishments. The Wine room can host all AV and presentation requirements necessary.

This room is generally available weekdays 7:00 am – 10:00 am & 1:00 pm – close.

Room Setup Capacity (approx.)
Boardroom (with continental buffet) 8 – 10
Boardroom (with no buffet) 8 – 10
Boardroom for presentation 8
Chefs Table

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The newest addition to the Bow Valley Club’s rooms, is located between
the main reception and Dining room, appropriately named
Chef’s Table. This room is ideal for small lunch or breakfast
gatherings, but can also serve as a meeting space hosting
multiple flip charts.

Availability of this room is generally weekdays 7:00 am – close.

Room Setup Capacity (approx.)
Boardroom 8
Boardroom for presentation (flip chart only) 6 – 8
East and West Summer Patios**

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Located along the +30 level of the Bow Valley Square, the beautiful outdoor rotunda is the perfect space to host your summer event. From Stampede BBQ’s to retirement celebrations, this patio space can do it all. Patio specific catering is available, along with all-weather speakers and an outdoor bar.

General availability throughout the summer varies, please inquire with our event coordinator for more details.

Room Setup Capacity (approx.)
West Patio (sit down) 40
West Patio (cocktail event) 50
East Patio  (sit down) 75 – 100
East Patio (cocktail event) 150 – 170

Subject to availability.

**Patio specific equipment such as an outdoor high capacity BBQ, high top cocktail tables, all-weather speakers, and other party essentials as required are to be discussed upon booking. Patio bookings well in advance are appreciated. Patios are open weather permitted.  Patio Catering Menu options available.

Free Parking

Parking validation is available for 2 hours between 8:30 am and 4:30 pm, with evenings and weekends unlimited. Should more information be required please contact the front desk.

Please feel free to set up an appointment with Liz or Tom to check out our function spaces before you book! Or, visit our virtual tour to view some spaces at the Club.

Information on PDF

For your convenience, we have included PDF versions of everything above.

Pricing of Bow Valley Club Function Spaces

Descriptions of Bow Valley Club Function Spaces